University Libraries Provide a New Look for e-Journal Access in the Online Catalog

Users seeking electronic journals through the University Libraries’ online catalog, CardCat, have undoubtedly noticed a change in the way their search results are presented. Formerly, it was common practice to find a record on which multiple formats, print and electronic, were consolidated. Current searchers will discover separate entries for multiple formats, with e-journals now having a record of their own. These records are often identified by the presence of the word “Online” in parentheses following the title.

An even more significant improvement is within the bibliographic record itself. Now each record for an e-journal contains a single, convenient link to the University Libraries’ familiar MultiLink interface. MultiLink searches the Libraries’
e-collections for available full-text and will display multiple options for full-text access when available. Rather than seeing a list of various electronic links, users can now click one easily identified link to take advantage of the complete range of electronic full-text options offered by the University Libraries.

This results from the University Libraries’ relationship with SerialsSolutions, Inc., a Seattle-based e-resource access and management service provider. SerialsSolutions provides the University Libraries with the MultiLink and MultiSearch services. Bibliographic records in CardCat have been integrated into these services. From a user perspective, this results in a unified presentation of e-journal information. Whether users are searching for e-journals through CardCat, Citation Linker, the e-journals list, or MultiSearch, the results are displayed in the same way.

As a result of this integration, there are significant benefits to both users and librarians. All of the University Libraries’ e-journal services are now driven by the same underlying database that is maintained by SerialsSolutions, Inc. Rather than maintaining a separate database of electronic access points within CardCat, serials cataloging personnel can now perform all necessary maintenance within the SerialsSolutions database itself. This kind of “one-stop shopping” dramatically increases the efficiency of e-journal management and should greatly improve users’ success in obtaining electronic full-text.

Libraries’ Circulation Notices Sent to Students and Faculty by e-Mail Only

In an important time- and cost-savings initiative, the University Libraries are now using e-mail as the primary means of communicating with students, faculty, and staff about circulation services. This initiative was implemented by using the SirsiDynix API and built-in reporting features of the Symphony integrated library management system.

Dr. Hafner, Dean of University Libraries, said, “This action will eliminate about 90% of the average daily volume of mailed notices. And it will reduce paper, printer supplies, postage costs, and personnel time required to produce and process the notices.”

For many years, the University Libraries have sent electronic circulation notices for due date reminders, overdue notices, hold pickup alerts, recalls, and billing notifications. The Libraries duplicated most of these types of notices by also sending a printed letter through the mail.

With this change, the Libraries will send a duplicate notice only for recalls and overdue reserve item checkouts, both cases where there is a demonstrated high demand for an item. Otherwise, the only persons who will receive a letter through the mail about a borrowing transaction are those for whom the University Libraries have no e-mail address on file, mostly Indiana resident library cardholders who are not affiliated with Ball State.

Ball State students, faculty, and staff receive circulation notices at the e-mail address on file, which is their official Ball State account. To set up a Ball State e-mail forward to another account, visit the Ball State Email Support Console at www.bsu.edu/email.

For more information, contact James W. Hammons, Head of Library Technologies, JHammons@bsu.edu, 765-285-8032.

University Libraries’ Online Catalog CardCat Gets New Look and Feel

Ball State University students, faculty, staff, and guests using CardCat, the University Libraries’ online catalog, will notice a new look and feel to the catalog at the start of Spring Semester. James W. Hammons, Head of Library Technologies, unveiled the redesigned catalog at a presentation for Libraries’ personnel on Thursday, December 17, 2009.

Major highlights of the new interface include these:

• Bookmarking of any page and easily viewing permanent links. Before, because each CardCat session has a different URL, users could not reliably bookmark items or search results. This new feature allows users to add bookmarks with a single mouse click or to view a persistent link to items or search results.

• Permanent Lists, for logged-in users. Users now have the ability to create, modify, and view lists of items without losing the lists after ending a CardCat session. Users can create several different lists. Temporary lists will still be available as well, for both logged-in and guest users.

• A new look and feel to the My Account section. Checkouts, holds, and bookings will display on different tabs, include links to item details, and feature sortable columns.

Throughout CardCat, users will notice a more streamlined look and feel, with text links replacing images, and design elements featured in other University Libraries’ services. Many customizations that the Libraries have added to CardCat will also appear in the new version, such as links to GoogleBooks and HathiTrust.

CardCat is the Libraries’ implementation of SirsiDynix’s e-Library, which replaces SirsiDynix’s iLink. Jim Hammons expects to put the new version of CardCat into production during the last week of December 2009. In addition to James W. Hammons, Katie M. Bohnert (in her previous position as Library Technologies Support Analyst), and Robert L. Seaton, Web Development Analyst, contributed to this project.

For more information, contact James W. Hammons, Head of Library Technologies, JHammons@bsu.edu, 765-285-8032.

More Digital Resources Now Accessible through the University Libraries’ Public Catalog

Three recent enhancements to the University Libraries’ public catalog, CardCat, dramatically enhance its power as a discovery tool for digital resources. Two of these involve links to two major, freely available repositories of digitized books. The third makes CardCat a comprehensive source for access to the University Libraries’ electronic journal collections.

Google Book Search Previews. Introduced in August 2009, CardCat now presents both a Google Preview search button and a preview pane on full-item views when an item is available in Google’s massive digital repository. CardCat users can browse the books directly in CardCat or follow the “More about this Book” link to use all the features of Google Book Search, including reviews, user tags, and links to related books. Limited previews are available for most Google Books, with many public domain books (items published prior to about 1924) available free in full text. In many cases, the Libraries’ local holdings of these titles are available in our Archives and Special Collections. The advantage of having digital access is that they are now freely available for access outside of the University Libraries.

Hathi Trust Digital Library. Added to CardCat in early October 2009, this new button leads to the growing Hathi Trust catalog of digitized books. According to its Web site, the Hathi Trust “was conceived as a collaboration of the thirteen universities of the Committee on Institutional Cooperation (CIC) and the University of California system to establish a repository for these universities to archive and share their digitized collections.” The link button currently appears in over 15,000 CardCat records with matching titles in the Hathi Trust. All the titles we link to are in the public domain and can be freely accessed in full text. For more information about the Hathi Trust, see www.hathitrust.org.

Serials Solutions 360 MARC Updates Service. As a follow up to the suite of Serials Solutions products which the University Libraries rolled out during the spring and summer of 2009, including MultiSearch, MultiLink, and the re-launched Electronic Journals portal, the University Libraries have begun to catalog records for the electronic journals in MultiLink and the Electronic Journals portal. The new CardCat records link to the Electronic Journals portal will list one or more online sources for the journal title. With these 35,000-plus records, as well as monthly updates, CardCat now offers an additional, comprehensive access point for electronic journals.

Dr. Arthur W. Hafner, Dean of University Libraries, said that increasing access to informational resources at the desktop for students and faculty is one of the Libraries’ strategic initiatives. He said that these three enhancements to CardCat were achieved through the efforts of many personnel, particularly Kathryn M. Bohnert and James W. Hammons from Library Information Technology Services and Katharine D. James, Scott R. McFadden, and Kelley C. McGrath from Collection Resources Management.

For more information, contact James W. Hammons, Head of Library Technologies, JHammons@bsu.edu, 765-285-8032.

University Libraries’ Public Catalog Connects to Google Books

The University Libraries have launched an exciting new discovery tool that increases the scope of desktop, point-and-click digital information delivery through the University Libraries, offering Ball State’s students and faculty a more robust and integrated virtual library experience.

This powerful new feature connects CardCat (the University Libraries online catalog) records to digital copies of books found in the expansive Google Book Search Project (GBSP). Now students and faculty performing research in CardCat can read excerpts or even the full-text of books by clicking on the Google Preview button or using the embedded Google Book’s reader located at the bottom of the record.

According to Dr. Arthur W. Hafner, Dean of University Libraries, “This innovative new application developed by our librarians greatly expands the volume of resources that the Libraries offer to Ball State students and faculty to achieve their educational and research objectives.”

The GBSP, a massive book digitization project begun in 2004, now includes nearly seven million books available through agreements with authors, publishers, and civic, academic, and special libraries. Through Google’s private contracts, library partnerships, and a pending legal settlement with authors, nearly 70% of the seven million books in GBSP are available for limited preview or full-text viewing. Limited previews of books are offered when a book is still in copyright. In this case, rights holders decide how much of the book will be made available online. Full-text viewing is available when a book is considered to be in the public domain, typically titles published before 1923.

While not all books in CardCat have a counterpart in Google Books, Google Preview greatly enhances the value of the Libraries’ catalog as a research portal for those items that have a link, creating a more engaging experience for the user. In addition to providing book covers, when available, students and faculty realize the real value of the service since they are able to browse or read books from their desktop. Researchers can evaluate a resource from the desktop and make informed research selections before visiting the Libraries’ stacks.

The University Libraries are fully invested in information-delivery innovations that help students and faculty discover the rich resources offered through our broad print and digital collections.

The launch of the Google Book Search Preview within the Libraries’ CardCat is just one more way in which the Libraries support teaching, learning, and research through the continual expansion of information access, redefining education and research in an environment of seamless knowledge discovery and increased digital integration.

For more information, contact Matthew C. Shaw, Collections Development Librarian, MCShaw2@bsu.edu, 765-285-1302.